6 Signs It’s Time for New ERP

Lucas Hayden
Posted on: 08/30/17
Written by: Lucas Hayden

images (2)-2.jpgRunning a business has lots of moving parts. Processes like Accounting, Time & Expense, Billing, Resource Planning, and Project Management all play an important role in the overall health of your company.

Managing your business with ERP (Enterprise Resource Planning) software gives you the ability to bring your key processes under one roof and streamline your workflows.

However, if your ERP software has inefficiencies, it’s likely holding you back.

But, how do you know when your ERP is falling short?

For ERP software, there are a few sure-fire indicators that it’s time to start looking for something new.

  • End-of-life - Discontinued product development or support

  • Outgrowth - When your firm outgrows the current feature set

  • Stagnant Development - No new features/improvements

  • Lack of Focus - Industry workflows and requirements not fully supported

  • Ongoing Training Costs - Expensive or Inaccessible training options

  • Support Inefficiencies - When you’re not getting the help you need

End of Life
End-of-life is actually a normal stage in a product’s lifecycle- but it can have serious negative ramifications. Often an end-of-life means a shift of resources away from your product resulting in closed development and end of product support. Neither are good scenarios.

Typically, End of Life is preceded by a vendor buyout, final version, end of sales or the release of a new (read, “replacement”) product.

In a more positive note, sometimes your firm simply outgrows the feature set of your current software. There are lots of great solutions written for small businesses to begin managing their accounting, projects or CRM. However, larger contracts call for more employees, tighter communication and fully-baked integrations and if you find yourself working outside of your ERP due to software limitations, it might be time for a change.

Growth can be great, but if you’re growing too quickly for your software (congratulations!) it’s time to start looking.

Stagnant Development
Running a mature ERP solution has it’s benefits. However, terms like “product maturity” can easily mask a true lack of development or product improvement. This can leave you at a disadvantage.

Signs of a slow down in development include fewer and far-between improvements to the product, long standing bugs or inattentiveness to customer feedback.

Lack of Industry Focus
Managing your business with ERP not written for the needs of your industry will inherently hinder your ability to run efficiently. General business applications are often a mile wide and an inch deep, leaving your workflows and core requirements unsupported.

If your ERP doesn’t support key requirements like your project contract types, billing methods or invoice designs it’s time to find a solution that does.

Ongoing Training Costs
Learning ERP software can be an ongoing process, especially as your firm grows. New employees always means more ERP training, but what’s the cost?

Your ERP should offer low (or no) cost learning options and support training formats that include everything from on-demand to on-site. Otherwise, your ERP software will create more expensive onboarding with longer downtime.

Nothing is more frustrating than not receiving the help you need when you need it. The livelihood of your business can depend on the uptime of your ERP solution and, let’s face it, you’ve got more demands on your time than the upkeep of your ERP.

Quick responses to your support requests will keep your software running smoothly and keep you focussed on what brings the most value to your business.

ERP software exists to help you run your business better. Great ERP does that in a way that innovates, continually improves and grows with you.

About the Author: Lucas Hayden leads Education and Documentation at Clearview Software, makers of InFocus. Clearview’s InFocus ERP software helps AE firms do business better, and Lucas—with a background in development, data, and training—works to create learning solutions that help firms solve problems, innovate, and refine their business processes.



Clearview Software is a Silver sponsor of PSMJ's THRIVE 2017which takes place October 3-5 in Denver. Are you ready for two high-energy days of inspiration, networking, and fun? THRIVE 2017 is your chance to learn, to network, and to get an eye-opening perspective on what the world’s most successful A/E/C firms are doing right now to thrive. This unique annual event attracts senior-level executives from a wide range of A/E/C organizations located around the world. Registration is now open!

Learn More Now!


April 21, 2022

8 Questions to Ask When Looking for Software to Manage Your A/E Firm

You have many options if you’re an architecture or engineering (A/E) firm decision-maker and are looking for software to help you manage your organization. Systems run the gamut..

Read More
April 15, 2022

Why Strategic Plans Languish and Fail

There’s no question that strategic planning is essential for firm success. Yet despite this, the vast majority of strategic plans fail or fail to be fully or successfully..

Read More
February 24, 2022

It’s Time for AEC Firms to Get Serious About Agile Project Management

As smoothly as many architecture, engineering, and construction (AEC) firms have adapted to the realities of doing business during a pandemic, and as plentiful as the..

Read More